When it comes to figuring out which roles you need for a specific employee in your workplace, Oracle Fusion Cloud has a variety of seeded, or predefined, roles that are accessible to assign to anyone within the company. However, sometimes these roles may not have all the privileges included to perform all actions by a specific user, or the role may have more than what is needed, and access needs to be limited for this specific user.

Oracle Fusion Cloud grants the ability to create Custom Roles in the system which allows your business to meet specific operational needs. Properly managing and optimizing these roles ensures better security, compliance, and streamlined user access.

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Oracle Fusion operates on a Role-Based Access Control model, providing roles to users which are assigned access privileges to protected resources. Since licensing costs can depend on the number of roles assigned, organizations must optimize role allocation to ensure compliance while minimizing unnecessary license consumption. By carefully defining custom roles instead of assigning excessive privileges, businesses can prevent overspending on user licenses.

Custom roles allow organizations to gear access control based on the specified job of a user. Instead of using broad, predefined Oracle roles, businesses can create and modify roles by adding or removing specific privileges and responsibilities. This ensures users only receive the necessary permissions.

To create a custom role, you will want to navigate to the security console, where you will select the option to create a role. From there you can add all the required privileges and data access by associating relevant security policies. After you are done, you are free to assign this role to any user in the system.

Each custom role is composed of privileges (actions a user can perform) and data security policies (what data a user can access). For example, a finance user might have access to generate invoices but should not have access to modify supplier bank details.

Rather than manually assigning roles for each new user, Oracle Fusion Cloud provides a Copy Roles from User feature. This allows administrators to duplicate an existing user’s roles and modify them as necessary. This allows for faster user provisioning, consistency across similar job functions, and flexibility to add/remove roles as necessary.

Custom Roles can also be created to view OTBI reports. Sometimes you may only need a role that can view reports and do not need all the extra privileges that can trigger licenses. Keeping license optimization in mind, you can create a custom role with any necessary data security policies that allow you to view the reports you create. By doing this, you now have a custom role that can view a report without triggering any licenses and prevent any extra spending from the company.

Some best practices revolving around custom role creation:

1. Never modify a seeded role – ALWAYS create a copy of the seeded role where you can customize as needed.
2. Use proper naming conventions – This allows you to distinguish between Oracle seeded roles and the custom ones you create.
3. Document role definitions and changes – Can help with troubleshooting and keeps a record of why it was created for future reference.

Custom role creation in Oracle Fusion Cloud is essential for optimizing security, streamlining user creation, and ensuring compliance with licensing costs. By carefully defining privileges, permissions, and data security policies, businesses can enhance their operational efficiency. Following best practices such as avoiding modifications to Oracle’s seeded roles or using naming conventions ensures long-term system stability and ease of upgrades.